如何组织杂乱无章的老板

他们是有原因的老板（但不是组织技能）

帮助您的老板组织起来会提升他或她的职业形象。帮助他们完成工作而不炫耀。

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帮助老板将他（或她）的东西聚在一起

他有充分的理由是老板，但是那当然不是他的组织能力。

有时他忽略了关键细节。他的办公室里放满了错放的文件。当老板找不到重要文件时，迫在眉睫的截止日期会使办公室感觉像高压锅。听起来有点熟？如果是这样，请帮助您的老板管理时间并确定优先级，同时让他认为这是他的主意。

随着您的老板变得更有条理，他将增强他的职业形象。他还将更加了解自己的日程安排，并将更好地掌握自己的时间。相应地，您可以获得较少的压力和更高的效率的剩余好处。

想想让他组织起来作为投资所需的额外时间和精力。通过管理，您将同时管理自己的职业发展和专业形象。

准备开始了吗？

你明白了！

以身作则。首先要亲自展示扎实的组织能力。

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首次建立信任

在尝试修复任何问题之前，您必须拥有这样做的权利。这意味着建立信任的基础。

以身作则

通过微调系统以确保步入正轨，确保自己展示出扎实的组织技能。保持自己的工作空间整洁。出席准备的会议。遵守所有截止日期。此外，通过最频繁地依靠指尖的信息（例如，关键联系人，经常访问的报告）来展示您的机智。

寻求了解

当您获得老板的信任时，也要倾听，特别注意所表达的任何感受。聆听有迹象表明老板的组织能力差会导致他沮丧，冲突甚至对组织造成后果。例如，错过了截止日期或会议，丢失了书面文件以及其他人的评论。

首先评估情况，然后再寻求帮助，尤其要避免向他提供反馈，这可能会适得其反。（请记住，您处于信息收集模式。）您可能需要某种方法来使他发疯，尽管效率不高，但您需要了解一下。

同样，无论他的野心使你多么恼火，也永远不要与任何不好听他的人打招呼。您的发泄可能会再次引起他的注意，这种批评性评论与您的帮助意图不一致。

建立信任的伙伴关系是成功的关键

通过出席准备的会议并保持自己的工作区整洁，自己展示出扎实的组织技能。倾听与上司糟糕的组织能力有关的感受或后果。

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提供战略支持

通过最大程度地减少干扰和提高效率来确保您的角色和行为都支持上司的最佳表现。

调整目标

了解老板的目标是什么，以及在公司中如何衡量他。确保您的绩效目标与他联系在一起。如果您觉得自己与他人脱节，请告诉他您想清楚地了解您的目标如何更充分地支持他和组织的目标。

尽量减少中断

询问他在渠道（例如，电子，亲自，电话）和时间偏好方面，他更喜欢接收信息。有些人正在“早上起床”，喜欢潜水直到一天，而另一些人则热身缓慢。

也要了解他希望如何处理中断，并帮助他避免不必要的中断。研究表明，办公室员工平均每三分钟被打扰一次。¹鉴于最多可能需要23分钟才能返回到原始任务，因此也难怪任何人都可以完成他们开始的工作。

可以尝试使用这种技术，而不是突然问一个通常不是那么快的问题，是吗？将几个不太重要的项目组合在一起，然后在老板的日历上预定15分钟，一次就可以照顾好所有这些。几次使用此技术后，向他解释您的理由是效率和最小化干扰。讨论它对你们俩的工作方式。您可能会发现这是关于效率的一个很好的对话起点。

做一个有组织的好老板

沟通要简洁，并帮助您的经理避免分心。

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读者投票

清晰沟通

简洁的

Because time is so precious, keep both verbal and written communication succinct. If the text of your email is longer than two paragraphs, consider shortening it or using another mode of communication.

Use "Reply All" Sparingly

Email chains can become overwhelming when long lists of employees volley back and forth using "Reply All." Help your boss manage his inbox by asking him to specify under what circumstances he wants to be included on emails. If you see a lot of back and forth replies, then a meeting, conference call, or the use of email voting buttons are more appropriate venues for discussion of the issue.

You might also volunteer to be a key contact person for a project so that your boss can delegate inquiries to you. This increases your visibility within the organization at the same time it helps your boss manage his priorities.

Form a strong partnership with your boss by helping her organize her work.

Sacha Quester-Séméon via Flickr, CC-BY-SA 2.0, modified by FlourishAnyway

Employ Consistent Labeling

Agree on consistent labeling in the email status line for confidential, action-needed, and similar items. For example, draw attention in the status line to items that need special handling (ACTION REQUIRED by date) or those that are CONFIDENTIAL. Consider using built-in email system reminders to help with deadlines. For best results, ask to include the entire team on the conversation so that everyone is on board with the labeling structure. Then, apply it across the department.

Help Your Boss Share Information

In staff meetings or other appropriate venues, prompt your boss to share what is going on elsewhere in the company by simply asking him. He may otherwise forget. You will appear eager and interested in the company while helping him to do his job. That's a win/win!

Present Solutions, Not Problems

When you present a problem to your manager, avoid simply "dumping" it on him with the expectation that he fix it. Instead, present the problem along with three solutions. (More than three solutions is overwhelming, however.)

One solution should usually be to do nothing because let's face it: staying the course is an easy option. A second solution can be one that is ideal or expensive. The third is a compromise or more reasonable solution. This should be the one you are advocating. Be ready to discuss advantages, disadvantages, and the financials associated with each solution you present.

Manage Your Time and Help Your Boss Manage His

Use automatic meeting notices to remind your boss about meetings.

anlebed91 via Pixabay, Free Domain

Time Management

Help your boss with time management using the following tips:

Create and Share a Calendar

Help your boss create a calendar that he can share with the team. Update it and refer to it often as projects and other due dates approach. Ask questions that reference the calendar (e.g., "I see that the Chairman's report is due next week. Would you like me to pull the numbers for you so we can start working on it?") He should also have access to calendars of his subordinates, and calendars should be linked. This can be done with ease electronically.

When you have important discussions with your manager, integrate due dates, dates for status checks, and progress milestones to keep you both on track. Stay organized by keeping all notes of meetings that you have with your boss in one notebook.

Follow up any key discussions with email verification of agreements you make with him. Honor any time-bound commitments, and hold your boss accountable for his end as well.

Meeting Management

If your boss frequently runs late to meetings, offer to prepare an agenda. Email her the bullet-points several hours prior to the meeting and remind him how he will be needed in the meeting. Use automatic meeting notice reminders in the email system to assist attendees in being timely.

Conquer Disorganization Together

Make changes in small increments and get your boss' buy-in so you can both succeed.

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Divide and Conquer

Divide and conquer your boss' mess using the following pointers.

Label, File, and Store

Well organized people have a mantra: "A place for everything and everything in its place." Develop a system of folders, bins, or file drawers that works for your business. For example, use color coding based on project type or topic. Where relevant, prominently include the date to help you purge out-of-date files later.

First organize your own files, then request permission to tackle some of the common files (perhaps with the help of teammates). After you receive compliments for your efforts, offer to help your boss with some of his files.

Adopt the "One Touch" Rule

As new items come across your desk or email in-box, resolve to touch them once rather than allowing them to accumulate. Either read, respond, dispose of the item, or direct it to an appropriate file. As you gain success with the technique, resolve to share your learnings with your boss.

Yes, Change Is Possible

When you feel organized, you feel more in control of your calendar and your world.

Jill Clardy via Flickr, CC-BY-SA 2.0

The Soft Sell

Small Changes and Buy-In

Making changes in small increments and getting her buy-in as you go along will work wonders. You may find that he asks your coworkers to adopt your new efficiency techniques.

Don't Be a Know-It-All

Rather than telling him how to organize, try asking if you can help him or suggesting that "we" try something new. No one wants to be schooled by a sassy-pants, event if that person is right. Try these lead-ins when suggesting something new:

"How about if I help you…"
"I bet we can figure out how to…"
"I've learned…"
"One thing I have found is…"
"What do you think if…?"
"Would you find it helpful…?"

Encourage

Since your boss is not naturally organized, he will need your encouragement. Don't expect change overnight. Encourage him and celebrate small successes, and keep working at it.

Sources

¹《华尔街日报》。“工作场所的干扰：这就是为什么您不会完成本文的原因。” 上次修改时间为2012年12月11日。http://online.wsj.com/article/SB10001424127887324339204578173252223022388.html#project%253DDISTRACT1212%2526articleTabs%253Dinteractive。